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Job Details

Job Number:  15113
Coordinator, Planning and Engagement
Job Posted: Thursday, 16 January 2014
Closing Date: Thursday, 13 February 2014
(70 days ago)
Homeward Trust Edmonton
Region: Edmonton area Type: Full time
Location: Edmonton Salary: (not entered)

About Homeward Trust Edmonton


Homeward Trust Edmonton (HTE) is a community-based, comprehensive housing organization that provides leadership and resources towards ending homelessness in Edmonton. We fulfill our mandate by leading initiatives and programs, engaging key partners, conducting research, creating awareness, and funding housing and support projects. As the organization responsible for implementation and management of the provincial and municipal Ten Year Plans to end homelessness and the federal Homelessness Partnering Strategy, HTE is responsible for administering public funding allocations in line with strategies developed in close coordination with community, government, and industry stakeholders and partners.


A dynamic work environment with high-energy, dedicated and passionate people, Homeward Trust identifies the gaps and priorities of the community with respect to the continuum of housing, support services and other needs. Based upon those needs, HTE consolidates and leverages public, not for profit and private sector funding to support those initiatives. In the process HTE instills a high degree of accountability, promotes community awareness of housing and homelessness issues, and provides central administration to programs as necessary and appropriate. In addition, Homeward Trust funds research projects and liaises with leading thinkers and practitioners in housing and homelessness from across Canada.


Position Summary


The Coordinator, Planning & Engagement supports Homeward Trust Edmonton’s mandates with regards to engagement of stakeholders for community planning, facilitating collaborative initiatives, and informing HTE strategy development, fulfilling HTE’s obligations to develop and implement the Edmonton Area Community Plan on Housing and Support Services 2011-2015 (“Community Plan”).


The Coordinator, Planning & Engagement reports to the Director, Planning and Research or, in his/her absence, the Chief Executive Officer.  There are no direct staff reports to this position, but supervision of students, volunteers, and others may be required from time to time.


The incumbent works closely with a diverse group of stakeholders – including internal staff, committees, academics, service providers, governmental and quasigovernmental representatives, private industry, consultants, and community groups to facilitate cross-sector collaboration and problem solving for the benefit of the people we serve.


Duties & Responsibilities


Community Planning and Engagement

  • Liaise with stakeholders in the community, governmental, quasigovernmental, Aboriginal, academic and private sectors to facilitate broad-based input and collaboration in support of HTE strategic directions and committee work related to the Community Plan
  • Coordinate and administer relevant committees and working groups, including making all preparations and arrangements, drafting agendas and minutes, sending meeting packages in a timely manner, performing tasks that support the committees’ work, and liaising with committee members as appropriate
  • Participate in and report on internal and external meetings relevant to planning and engagement on strategic initiatives
  • Working in collaboration with the Housing Development and Support Services departments, liaise with housing and service providers to develop and implement planning and engagement activities to facilitate progress on the goals and strategies in the Community Plan
  • Working in collaboration with the Aboriginal Relations department, liaise with stakeholders in the Aboriginal community to develop and implement planning and engagement activities in a respectful and culturally appropriate manner.
  • Support development and coordination of community engagement activities including stakeholder forums, consultations, and other events


Information Gathering and Mobilization

  • Connect with informants and stakeholders, solicit and gather relevant information, and prepare implementation plans, reports, briefings, environmental scans, presentations, and policy papers for HTE committees, senior management, Board of Directors, and key stakeholders or funders, among others
  • Working closely with other Planning and Research staff, support development and preparation of reports, presentations, and summaries that synthesize, contextualize, and highlight program data, evaluation results, and research to inform HTE committees, senior management, Board of Directors, stakeholders, and the general public
  • Liaise with HTE committees and relevant coordinators to ensure knowledge sharing and cross-department coordination of information
  • Prepare responses to information requests, including gathering information from HTE departments and external stakeholders and presenting in appropriate formats
  • Working closely with the Executive Office, coordinate gathering of information and prepare presentations and briefings for the HTE Board of Directors and funders
  • Working in collaboration with the Communications department, develop appropriate knowledge dissemination tools such as newsletters, reports, social media, and web-based publications to share results of planning and engagement initiatives with HTE departments and the broader community



  • Liaise with contractors, including researchers, consultants, and contracted agencies, to monitor performance, manage relationships, identify contracting or other administrative issues, and prepare reports for HTE administration on progress of work undertaken.
  • Prepare work plans and other project planning tools to support timely completion of projects and initiatives
  • Perform administrative tasks including but not limited to maintaining files, drafting correspondence, and preparing reports for the Director, Planning & Research.
  • Perform other tasks as appropriate and time allows. 




Education & Experience

  • Graduate of a recognized post-secondary institution with a focus on community development, social sciences, political science, public health, or related specialty. Completed or in-progress graduate degree is an asset, but not required.
  • Minimum 2 years in progressively responsible positions in human services industry, ideally in community committee, funding, proposal or project coordination.
  • Experience in project management, policy analysis, project evaluation, government or corporate intelligence and/or strategic planning
  • Experience managing complex committees and projects with multiple vested stakeholder interests, preferably in or with the community-based sector is preferred.
  • Prior work in the not for profit industry is preferred.
  • Equivalencies in formal education and experience will be considered.


Knowledge, Skills and Abilities

  • Exceptionally strong written and verbal communication skills
  • Ability to prepare high-quality, information-rich documents quickly with attention to detail and aesthetic appeal
  • Ability to engage with high-level stakeholders with a high degree of political sensitivity, diplomacy, tact and professionalism
  • Ability to coordinate and facilitate meetings and large gatherings
  • Ability to view issues at a systems-level, draw connections between macro- and micro-level phenomena and identify opportunities for strategic collaboration
  • High proficiency with MS Office (Word, Excel, PowerPoint, Outlook)
  • Experienced in use of social media and web-based applications in professional environments
  • Proven time management and organization skills  
  • Exceptional report writing and presentation skills, including data visualization/presentation
  • Knowledge of and familiarity with Aboriginal history, cultures, contexts, and traditions   
  • Knowledge of the non-profit service sector, in particular related to people who are homeless or at risk of homelessness
  • Must pass criminal record check including vulnerable sector clearance.
How to Apply:
Please mention you saw this posting on WorkInNonProfits.ca.
Please submit your resume and cover letter to:

Homeward Trust Edmonton
6th Floor, 10242 105 Street
Edmonton, AB T5J 3L5


Fax: 780.496.2634
Homeward Trust is committed to achieving a diverse workforce and strongly encourages applications from people of Aboriginal heritage, and people from culturally diverse backgrounds.

We thank all applicants for their interest; however, only candidates selected for an interview will be contacted.

*To qualify for employment at Homeward Trust Edmonton, you must pass a criminal record check
Contact Details:
Homeward Trust Edmonton
6th Floor, 10242 105 Street
Edmonton, AB, T5J 3L5

Tel: 780 944 2978
Fax: 780 496 2634
www:   www.homewardtrust.ca

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