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Job Number:  16340
Bilingual Executive Service Coordinator
Job Posted: Wednesday, 14 May 2014
Closing Date: Friday, 30 May 2014
(85 days ago)
Canadian Urban Transit Association
Region: Central Ontario Type: Full time
Location: Toronto Salary: 50,000 - 60,000


The Canadian Urban Transit Association (CUTA) represents the public transit industry in Canada and engages in a multitude of activities in support of its mission and goals. These include conferences, training, public affairs, awards, exhibitions, technical services, research, statistics and government relations. CUTA brings together a team of experts and passionate individuals who drive high performance and strive to achieve excellence.

Our core values are Teamwork, Respect, Integrity and Innovation


We currently have an exciting opportunity for a Bilingual Executive Service Coordinator to join our team.  The objective for this role is to ensure excellent executive and governance support for the President & CEO, the Executive Committee and the Association’s Board of Directors

Reporting to the President & CEO, the primary responsibilities of this role will be:

  • Organizes meetings, agendas and reports for quarterly gatherings of the Executive Committee and the Board of Directors on behalf of the President
  • Ensures the preparation and distribution of committee agendas and minutes by staff liaison or committee chairs
  • Provides all aspects of committee support, including liaising with chairs, developing agendas, inviting and liaising with invited speakers and guests, scheduling meetings, arranging catering, and coordinating and distributing meeting materials
  • Ensures compliance with by-laws, government regulations and association protocol
  • Schedules meetings and appointments, taking meeting minutes and arranging travel and accommodation.
  • Prepares confidential and general correspondence, reports, transcripts, presentations, etc. Determines proper format, edits, produces and distributes
  • Performs tasks in support of the Executive Management Team including the preparation of agendas and the processing of notes
    • Works on special projects and tasks for the President, as assigned. Performs other special duties, maintaining confidentiality and professionalism
    • Ongoing monitoring of progress and coordination of CUTA's Strategic Plan  and Operational Plan, including tracking of performance targets
    • Coordination of CUTA corporate representation at external events and collaborative agreements with other Associations
    • Assists conference staff with support at CUTA Conferences

The preferred candidate will have the following skills, experience, and abilities:

  • Minimum 5 years experience working in as an Executive Administrative Support role   
    • Excellent organizational and communication skills, possessing a high level of problem solving and analytical abilities
    • Entrepreneurial spirit suited for fast-paced, results-based environment, requiring flexibility to ever-changing needs
    • Exceptional Bilingual English/French verbal and written communication skills 
    • Proficient in Microsoft Office programs and corporate data systems
    • Self-motivated, flexible and adaptable with the ability to plan, organize and schedule work; able to judge multiple tasks with competing deadlines
    •  Uses creativity and initiative in designing new work methods
    •  Strong communication skills (written and verbal); ability to interact with all level of internal and external contacts
    • High level of confidentiality and diplomacy
  • Team player who possess a proactive business and customer service outlook     
How to Apply:
Please mention you saw this posting on WorkInNonProfits.ca.
Submit resume to
Contact Details:
Canadian Urban Transit Association (CUTA)

www:   www.cutaactu.ca

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